Here are the details of the April 2009 Council (Finance) Meeting :
Please note that a constituent part of the CoM Report by CM will be a presentation by Yours Truly on the CoM web application. I will preface this with a short presentation on potential new ECF League Results web application. Should anyone remain awake from that, the agenda will no doubt continue!
See you there maybe? Please make yourself known. No doubt most forum persons will not be entitled to vote.
Agenda :
ENGLISH CHESS FEDERATION C 10
FINANCE COUNCIL MEETING 18 APRIL 2009
NOTICE IS HEREBY GIVEN that a meeting of the Council will be held at the Macdonald Burlington Hotel, Burlington Arcade, 126 New Street, Birmingham B2 4JQ on Saturday 18 April 2009 starting at 1:30 p.m.
Procedural Bye Laws prescribe that the Chairman of the meeting shall seek to end the meeting by 6:00 p.m.; but it may be extended to 6:30 p.m. if Members wish. Further extensions can be made if Council votes to suspend standing orders.
This meeting is convened by Geoffrey Steele, Company Secretary. This Agenda is issued from the English Chess Federation Office (The Watch Oak, Chain Lane, Battle, East Sussex, TN33 0YD) on Wednesday 25th March 2009.
Members considering the appointment of a proxy or voting by directed proxy to the Chairman of the Meeting are directed to the relevant enclosure and should note that deadlines apply to the receipt of written proxies of all kinds.
Any organisation wishing to change its Representative Member should note that they must do so before 1:30 p.m. on Wednesday 15th April 2009.
In order to expedite the business of the meeting, Members are invited to contact the ECF Office beforehand should they have any questions of detail on the papers for the meeting, particularly the Budget Spreadsheet.
Enclosures:
(i) The Agenda
(ii) Map of the Venue
(iii) Attendance reply slip, appointment of proxy form.
(iv) Votes and Organisation slip
Papers in Order and Author
2.3 Voting Register*
3. Minutes*
5. Report by the President – Gerry Walsh*
6. Report by the Chief Executive, including update on Chess for Schools* - Chris Majer
7. Report by the Chairman of the Finance Committee – Mike Adams* paper to follow
8. Business Plan – Chris Majer*
9. Report of Finance Director and Budget 2009/2010 – Robert Richmond*
14. Adoption of Budget for 01.05.09 - 30.04.10 – Robert Richmond*
15.1 Proposed amendments to the ECF County Match Rules – Director of Home Chess*
15.2 Proposed amendments to the ECF County Match Rules – Southern Counties Chess Union*
15.3 Paper from East Anglian Chess Union*
Papers enclosed = *
Procedural Bye Laws Governing Council Meetings
A copy may be obtained on request or viewed on the ECF website www.englishchess.org.uk/organisation/general
Venue Information
Parking: There is a 2,000 space NCP adjacent to the hotel.
Accessibility: The venue is fully wheelchair accessible.
Food: Tea, coffee and biscuits will be available.
Note
An Extraordinary meeting of the BCF Council will be held during the tea interval to deal with the adoption of the 2008/9 accounts which were not available at the time of the AGM in October 2008.
AGENDA
1. Election of Chairman for the meeting
As the President is expected to be absent, the Board will propose that Chris Majer be elected to chair the meeting.
2. Notices
2.1 Location of printed lists of Apologies for Absence, Members voting by individual Proxy and Members voting by Proxy to the Chairman of the Meeting.
2.1.2 Announcement of others in attendance with the permission of the Chairman
2.2 Appointment of Tellers
2.3 Voting Register *
Council is invited to note the Voting Register and the supplementary information, including any changes, posted.
3. Approval and, if necessary, correction of minutes of the Annual General Meeting of the Council held on 18th October 2008 *
Council is invited to consider and, if thought fit, approve that: "The Chairman of the meeting shall sign the minutes as being an accurate record."
4. Matters Arising from the Minutes and not otherwise on the agenda
5. Report by the President * Gerry Walsh
6. Report by the Chief Executive, including update on Chess for Schools * Chris Majer
7. Report by the Chairman of the Finance Committee * Mike Adams
8. Annual Business Plan 2009/2010 * Chris Majer
Council is invited to approve the Plan and note the list of board targets.
9. Report of Finance Director and Budget 2009/2010 * Robert Richmond
Council is invited to note the report.
10. Direct Members' Subscriptions Robert Richmond
Council, on the recommendation of the board, is invited to consider and, if thought fit, resolve that: "that Subscriptions for the period 1st Sept 2009 to 31 August 2010 (including those for juniors) rise by 0.50p”
11. Minimum Membership Fees for Member Organisations
Council, on the recommendation of the Board, is invited to consider and, if thought fit, resolve that: "The minimum Membership Fee for Member Organisations remains at £50."
12. Game Fee Robert Richmond
Council is invited to note the recommendation of the Board. "That, the Standard rate of game fee for the period from 1st Sept 2009 to 31st August 2010 be raised from 48p to 50p.
13. Determination of Game Fee for 01.09.09 - 31.08.10 Robert Richmond
A card vote is recommended.
Members are reminded that unless the Finance Council specifically resolves otherwise, the Game Fee for Rapidplay games will remain at one-half that for Standard graded games; that for Club games will remain at one-third of that for Standard and Rapidplay games and that for 'All-Junior' events will remain at one-half of that for Standard games, Rapidplay games and games submitted by Clubs.
14. Adoption of Budget for 01.05.09 - 30.04.10 * Robert Richmond
Council is invited to consider and, if thought fit, adopt the budget for 2009/2010.
15. Proposals in relation to the ECF County Match Rules
15.1 Proposal by the Director of Home Chess *
That the Counties Championship maintains the same grading bands for 2009-2010 and reassesses them on the light of the experience in the Union Stages and brings any proposals for change to Council in 2010.
15.2 Counter-proposals by the Southern Counties Chess Union *
15.2.1 That with effect from the 2009-10 season the ECF County Match Rules be amended as follows:
A1. Delete first sentence and replace by:
“The Championships shall be established in Divisions dependent on the grades of players; Division 1 having no upper grade limit, Division 2 under 180 grade, Division 3 under 160 grade, Division 4 under 140 grade and Division 5 under 120 grade.”
C1. Replace “Division 5 Under-100 grade” by “Division 5 under 120 grade”.
D2. Replace “Open, U175, U150, U125 and U100” by “Open, U180, U160, U140 and U120”.
E10. Replace “Division 5 Under-100 grade” by “Division 5 under 120 grade”.
15.2.2 (To be proposed only if 15.2.1 is carried). That with effect from the 2009-10 season the ECF County Match Rules be amended as follows:
A1. Replace “Division 4 under 140 grade and Division 5 under 120 grade” by “Division 4 under 140 grade, Division 5 under 120 grade and Division 6 under 100 grade.”
B3. Replace “5 Divisions” by “6 Divisions”.
C1. After “Division 5 under 120 grade” add “and Division 6 under 100 grade”.
D2. Replace “U140 and U120” by “U140, U120 and U100”.
E10. After “Division 5 under 120 grade” add “and Division 6 under 100 grade”
15.3 Paper from East Anglian Chess Union *
Please note that this paper was received after the deadline and therefore the proposal has not been included for voting, but has been included for information.
16. Venue for AGM on 17th October 2009, scheduled to be held in London
17. Any Other Business as advised to the Chairman before the start of the meeting.
