Board minutes

Debate directly related to English Chess Federation matters.
Post Reply
User avatar
Carl Hibbard
Posts: 5698
Joined: Fri Dec 08, 2006 8:05 pm
Location: Evesham

Board minutes

Post by Carl Hibbard » Tue Oct 28, 2014 6:27 pm

From the other place here:

http://www.englishchess.org.uk/Forum/vi ... ?f=4&t=210

Ben Edgell asked and is getting no response - 'How are things progressing with getting these up to date?'

Anyone know?
Cheers
Carl Hibbard

User avatar
JustinHorton
Posts: 6119
Joined: Mon Aug 04, 2008 10:06 am
Location: Somewhere you're not

Re: Board minutes

Post by JustinHorton » Wed Oct 29, 2014 10:04 am

Previous discussion here and in posts following, as well as no doubt posts preceding.
"Do you play chess?"
"Yes, but I prefer a game with a better chance of cheating."

lostontime.blogspot.com

User avatar
Carl Hibbard
Posts: 5698
Joined: Fri Dec 08, 2006 8:05 pm
Location: Evesham

Re: Board minutes

Post by Carl Hibbard » Thu Oct 30, 2014 7:09 am

JustinHorton wrote:Previous discussion here and in posts following, as well as no doubt posts preceding.
I was trying to draw attention and traffic towards Ben's question over there for which there is still no response.

It almost silent there anyway I suppose.
Cheers
Carl Hibbard

User avatar
JustinHorton
Posts: 6119
Joined: Mon Aug 04, 2008 10:06 am
Location: Somewhere you're not

Re: Board minutes

Post by JustinHorton » Thu Oct 30, 2014 12:01 pm

Carl Hibbard wrote:I was trying to draw attention and traffic towards Ben's question over there for which there is still no response.
Oh for sure, I was just making the point that this is not the first time. Or even the first time this year.
Carl Hibbard wrote:It almost silent there anyway I suppose.
It seems to be down today anyway, as does the whole ECF site.

[EDIT: now up again, mostly...]
"Do you play chess?"
"Yes, but I prefer a game with a better chance of cheating."

lostontime.blogspot.com

User avatar
Michael Farthing
Posts: 1780
Joined: Fri Apr 04, 2014 1:28 pm
Location: Morecambe, Europe

Re: Board minutes

Post by Michael Farthing » Thu Oct 30, 2014 12:28 pm

That's a bit unfair, Justin, it has had a whole post today - admittedly one that's been posted here as well, but still..

User avatar
Carl Hibbard
Posts: 5698
Joined: Fri Dec 08, 2006 8:05 pm
Location: Evesham

Re: Board minutes

Post by Carl Hibbard » Fri Oct 31, 2014 7:09 pm

Michael Farthing wrote:That's a bit unfair, Justin, it has had a whole post today - admittedly one that's been posted here as well, but still..
Ben has a point over there and yes you are better over here Ben 8)
Cheers
Carl Hibbard

Roger de Coverly
Posts: 17926
Joined: Tue Apr 15, 2008 2:51 pm

Re: Board minutes

Post by Roger de Coverly » Fri Oct 31, 2014 7:24 pm

Carl Hibbard wrote: Ben has a point over there and yes you are better over here Ben 8)
Board minutes are necessary to demonstrate a correctly functioning Board and don't need to be public. As Stewart Reuben noted, what's needed for communication is an announcement that the Board met and discussed or decided on things. The Board meeting next following the AGM is the one where they appoint the numerous managers. I suppose they will have to announce the outcome of that meeting, should there be any changes.

User avatar
JustinHorton
Posts: 6119
Joined: Mon Aug 04, 2008 10:06 am
Location: Somewhere you're not

Re: Board minutes

Post by JustinHorton » Fri Oct 31, 2014 8:57 pm

Roger de Coverly wrote:Board minutes are necessary to demonstrate a correctly functioning Board and don't need to be public. As Stewart Reuben noted, what's needed for communication is an announcement that the Board met and discussed or decided on things.
Yes, but swiftly-compiled unoffical minutes or snapshots aren't going to do that. It's far too easy for items to be left out accicentally. Or indeed "accidentally".
"Do you play chess?"
"Yes, but I prefer a game with a better chance of cheating."

lostontime.blogspot.com

benedgell
Posts: 1252
Joined: Thu Apr 05, 2007 12:43 pm
Location: Somerset
Contact:

Re: Board minutes

Post by benedgell » Tue Nov 04, 2014 1:34 pm

I've given up on the other place, so posting here.

The minutes for the meetings of June, July, and September were, I believe, written up in draft form before the AGM. At the AGM we were told that several Directors were working on bringing the minutes up to date. Since then 24 days have past, during which the board have been arguing about who said what, and changing minor details. 24 days with no explanations, no mention of when they might finally be posted online, not so much as a note on the other Forum saying "we're working on it, it'll be done soon."

And the less said about the missing minutes for the board meeting from March, 8 (!!) months ago...

NickFaulks
Posts: 4904
Joined: Sat Jan 02, 2010 1:28 pm

Re: Board minutes

Post by NickFaulks » Tue Nov 04, 2014 3:00 pm

benedgell wrote: Since then 24 days have past, during which the board have been arguing about who said what, and changing minor details.
The Chairman and the Secretary should produce the minutes, and if others don't like them they have an opportunity to say so at the next meeting. Drafting minutes by committee after the event is quite wrong, and will never work.

Whenever I have been Secretary of anything, minutes of last meeting has always been an early item on the agenda. That requires having them to hand.

If the Board insists on being involved in drafting minutes, this should be done at the meeting. Time consuming, yes, but if you don't trust your own Chairman and Secretary to do a proper job there is no alternative.

Roger de Coverly
Posts: 17926
Joined: Tue Apr 15, 2008 2:51 pm

Re: Board minutes

Post by Roger de Coverly » Tue Nov 04, 2014 3:17 pm

NickFaulks wrote: The Chairman and the Secretary should produce the minutes, and if others don't like them they have an opportunity to say so at the next meeting. Drafting minutes by committee after the event is quite wrong, and will never work.
The exact nature of the problem remains unclear, despite Ben's attempt as a voter with numerous voting mandates to find out. Certainly the Board have trouble agreeing what should be made public, but whether the confidential version of the Minutes is disputed isn't known.

It's a reason why the new forum on the ECF site itself has fallen rather flat. Although the moderators would protect sensitive directors from direct critics, they still don't post, very possibly because they cannot agree what to say. Explanations for the upheavals to the timetabling of events in the 2015 British remain wanting. Conveniently for those wishing to avoid challenge and discussion, the timetable was announced a few days after the AGM, instead of a few days before it, or even in a summary of the meeting that decided it, if there was one.

benedgell
Posts: 1252
Joined: Thu Apr 05, 2007 12:43 pm
Location: Somerset
Contact:

Re: Board minutes

Post by benedgell » Tue Nov 04, 2014 3:40 pm

I've heard the March minutes still require quite a bit of work before they're ready to be published. :roll:

User avatar
Michael Farthing
Posts: 1780
Joined: Fri Apr 04, 2014 1:28 pm
Location: Morecambe, Europe

Re: Board minutes

Post by Michael Farthing » Tue Nov 04, 2014 4:01 pm

I'm really puzzled what the continuing difficulties can now be. Council took careful note of the sound advice recently given to it::
When Council elects an incomplete Board (as in 2012-13 with no chief executive), or a non-collegial Board (as evidenced in early 2014) or a Board comprised of good people in ill-suited roles, dysfunction results. In the interest of forming a more cohesive team, I consider it a duty on this occasion to respectfully advise Council on its election choices.
so how can there still be problems?

User avatar
Rob Thompson
Posts: 757
Joined: Wed Jul 15, 2009 12:03 pm
Location: Behind you

Re: Board minutes

Post by Rob Thompson » Tue Nov 04, 2014 4:09 pm

Michael Farthing wrote:I'm really puzzled what the continuing difficulties can now be. Council took careful note of the sound advice recently given to it::
When Council elects an incomplete Board (as in 2012-13 with no chief executive), or a non-collegial Board (as evidenced in early 2014) or a Board comprised of good people in ill-suited roles, dysfunction results. In the interest of forming a more cohesive team, I consider it a duty on this occasion to respectfully advise Council on its election choices.
so how can there still be problems?
Even if we make the assumption that council actually noted anything, that still leaves the issues of tidying up everything from before.
True glory lies in doing what deserves to be written; in writing what deserves to be read.

User avatar
Carl Hibbard
Posts: 5698
Joined: Fri Dec 08, 2006 8:05 pm
Location: Evesham

Re: Board minutes

Post by Carl Hibbard » Tue Nov 04, 2014 6:19 pm

benedgell wrote:I've given up on the other place, so posting here.
Welcome back Ben :D
Cheers
Carl Hibbard

Post Reply